Kandu Corner

OSHA Electronic Submission of Injury & Illness Records

How does OSHA’s final rule on submitting electronic injury and illness data effect your organization?

Who must submit information electronically to OSHA under the final rule?

  • Establishments with 250 or more employees that are currently required to keep OSHA injury & illness records.
  • Establishments with 20-249 employees that are classified in certain high-risk industries.
  • Establishments with fewer than 20 employees at all times during the year do not have to routinely submit information electronically to OSHA.

What does the final rule do?

  • Requires certain employers to electronically submit injury and illness data to OSHA that they are already required to keep under OSHA regulations. This will not alter or change an employers’ obligation to complete, retain, and certify injury and illness records.
  • Requires employers to inform employees of their right to report work-related injury and illness free from retaliation.  One way for employers to meet this requirement is by posting the OSHA “It’s the Law” worker rights poster from April 2015 or later:  http://www.osha.gov/Publications/poster.html

When does the final rule become effective?

  • The requirement became effective on January 1, 2017, and will be phased in over the next two years.
  • In 2017, all covered establishments must submit information from their completed 2016 Form 300A by December 1, 2017 (previously July 1, 2017).
  • In 2018, covered establishments must submit information by July 1, 2018.
  • Beginning in 2019, and every year thereafter, covered establishments must submit information by March 2nd.

Where do you submit electronic records to OSHA?

Where do you find your NAICS code?

Establishments in the following industries with 20 to 249 employees must submit injury and illness summary (Form 300A) data to OSHA electronically

NAICS Industry NAICS Industry NAICS Industry
11 Agriculture, forestry, fishing and hunting 4854 School and employee bus transportation 6221 General medical and surgical hospitals
22 Utilities 4855 Charter bus industry 6222 Psychiatric and substance abuse hospitals
23 Construction 4859 Other transit and ground passenger transportation 6223 Specialty (except psychiatric and substance abuse) hospitals
31-33 Manufacturing 4871 Scenic and sightseeing transportation, land 6231 Nursing care facilities
42 Wholesale trade 4881 Support activities for air transportation 6232 Residential mental retardation, mental health and substance abuse facilities
4413 Automotive parts, accessories, and tire stores 4882 Support activities for rail transportation 6233 Community care facilities for the elderly
4421 Furniture stores 4883 Support activities for water transportation 6239 Other residential care facilities
4422 Home furnishings stores 4884 Support activities for road transportation 6242 Community food and housing, and emergency and other relief services
4441 Building material and supplies dealers 4889 Other support activities for transportation 6243 Vocational rehabilitation services
4442 Lawn and garden equipment and supplies stores 4911 Postal service 7111 Performing arts companies
4451 Grocery stores 4921 Couriers and express delivery services 7112 Spectator sports
4452 Specialty food stores 4922 Local messengers and local delivery 7121 Museums, historical sites, and similar institutions
4521 Department stores 4931 Warehousing and storage 7131 Amusement parks and arcades
4529 Other general merchandise stores 5152 Cable and other subscription programming 7132 Gambling industries
4533 Used merchandise stores 5311 Lessors of real estate 7211 Traveler accommodation
4542 Vending machine operators 5321 Automotive equipment rental and leasing 7212 RV (recreational vehicle) parks and recreational camps
4543 Direct selling establishments 5322 Consumer goods rental 7213 Rooming and boarding houses
4811 Scheduled air transportation 5323 General rental centers 7223 Special food services
4841 General freight trucking 5617 Services to buildings and dwellings 8113 Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance
4842 Specialized freight trucking 5621 Waste collection 8123 Dry-cleaning and laundry services
4851 Urban transit systems 5622 Waste treatment and disposal
4852 Interurban and rural bus transportation 5629 Remediation and other waste management services
4853 Taxi and limousine service 6219 Other ambulatory health care services


How do you submit OSHA records?

  • Manually enter data into a web form directly to the site.
  • Upload a CSV file to process single or multiple establishments at the same time.
  • Transmit data electronically via an API (application processing interface).

Additional resources offered by k.p.d. insurance:

k.p.d. insurance can help keep you compliant, with our value-added client tools and resources.  With k.p.d’s Risk Management Center, provided free to our clients; you can record incidents and near misses, such as injury and illnesses, find training shorts for employees, automatically generate all OSHA required logs, and find relevant webinars and resources to assist you with your OSHA reporting requierments.

For more information, or to sign up today, contact our client services coordinator:

Madison Couey