OSHA Electronic Submission of Injury & Illness Records
How does OSHA’s final rule on submitting electronic injury and illness data effect your organization?
Who must submit information electronically to OSHA under the final rule?
Establishments with 250 or more employees that are currently required to keep OSHA injury & illness records.
Establishments with 20-249 employees that are classified in certain high-risk industries.
Establishments with fewer than 20 employees at all times during the year do not have to routinely submit information electronically to OSHA.
What does the final rule do?
Requires certain employers to electronically submit injury and illness data to OSHA that they are already required to keep under OSHA regulations. This will not alter or change an employers’ obligation to complete, retain, and certify injury and illness records.
Requires employers to inform employees of their right to report work-related injury and illness free from retaliation. One way for employers to meet this requirement is by posting the OSHA “It’s the Law” worker rights poster from April 2015 or later: http://www.osha.gov/Publications/poster.html
When does the final rule become effective?
The requirement became effective on January 1, 2017, and will be phased in over the next two years.
In 2017, all covered establishments must submit information from their completed 2016 Form 300A by December 1, 2017 (previously July 1, 2017).
In 2018, covered establishments must submit information by July 1, 2018.
Beginning in 2019, and every year thereafter, covered establishments must submit information by March 2nd.
Establishments in the following industries with 20 to 249 employees must submit injury and illness summary (Form 300A) data to OSHA electronically
Agriculture, forestry, fishing and hunting
School and employee bus transportation
General medical and surgical hospitals
Charter bus industry
Psychiatric and substance abuse hospitals
Other transit and ground passenger transportation
Specialty (except psychiatric and substance abuse) hospitals
Scenic and sightseeing transportation, land
Nursing care facilities
Support activities for air transportation
Residential mental retardation, mental health and substance abuse facilities
Automotive parts, accessories, and tire stores
Support activities for rail transportation
Community care facilities for the elderly
Support activities for water transportation
Other residential care facilities
Home furnishings stores
Support activities for road transportation
Community food and housing, and emergency and other relief services
Building material and supplies dealers
Other support activities for transportation
Vocational rehabilitation services
Lawn and garden equipment and supplies stores
Performing arts companies
Couriers and express delivery services
Specialty food stores
Local messengers and local delivery
Museums, historical sites, and similar institutions
Warehousing and storage
Amusement parks and arcades
Other general merchandise stores
Cable and other subscription programming
Used merchandise stores
Lessors of real estate
Vending machine operators
Automotive equipment rental and leasing
RV (recreational vehicle) parks and recreational camps
Direct selling establishments
Consumer goods rental
Rooming and boarding houses
Scheduled air transportation
General rental centers
Special food services
General freight trucking
Services to buildings and dwellings
Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance
Specialized freight trucking
Dry-cleaning and laundry services
Urban transit systems
Waste treatment and disposal
Interurban and rural bus transportation
Remediation and other waste management services
Taxi and limousine service
Other ambulatory health care services
How do you submit OSHA records?
Manually enter data into a web form directly to the site.
Upload a CSV file to process single or multiple establishments at the same time.
Transmit data electronically via an API (application processing interface).
Additional resources offered by k.p.d. insurance:
k.p.d. insurance can help keep you compliant, with our value-added client tools and resources. With k.p.d’s Risk Management Center, provided free to our clients; you can record incidents and near misses, such as injury and illnesses, find training shorts for employees, and automatically generate all OSHA required logs.
For more information, or to sign up today, contact our client services coordinator: