Kandu Corner
OSHA Electronic Submission of Injury & Illness Records
How does OSHA’s final rule on submitting electronic injury and illness data effect your organization?
Who must submit information electronically to OSHA under the final rule?
- Establishments with 250 or more employees that are currently required to keep OSHA injury & illness records.
- Establishments with 20-249 employees that are classified in certain high-risk industries.
- Establishments with fewer than 20 employees at all times during the year do not have to routinely submit information electronically to OSHA.
What does the final rule do?
- Requires certain employers to electronically submit injury and illness data to OSHA that they are already required to keep under OSHA regulations. This will not alter or change an employers’ obligation to complete, retain, and certify injury and illness records.
- Requires employers to inform employees of their right to report work-related injury and illness free from retaliation. One way for employers to meet this requirement is by posting the OSHA “It’s the Law” worker rights poster from April 2015 or later: http://www.osha.gov/Publications/poster.html
When does the final rule become effective?
- The requirement became effective on January 1, 2017, and will be phased in over the next two years.
- In 2017, all covered establishments must submit information from their completed 2016 Form 300A by December 1, 2017 (previously July 1, 2017).
- In 2018, covered establishments must submit information by July 1, 2018.
- Beginning in 2019, and every year thereafter, covered establishments must submit information by March 2nd.
Where do you submit electronic records to OSHA?
- Visit OSHA’s secure website at: https://www.osha.gov/injuryreporting/ita/
- Or for more information visit: https://www.osha.gov/injuryreporting/index.html
Where do you find your NAICS code?
- Look up your NAICS Code: https://www.naics.com/search/
- OSHA High-Risk Industry NAICS Codes: https://www.osha.gov/recordkeeping/NAICScodesforelectronicsubmission.html
Establishments in the following industries with 20 to 249 employees must submit injury and illness summary (Form 300A) data to OSHA electronically
NAICS | Industry | NAICS | Industry | NAICS | Industry |
11 | Agriculture, forestry, fishing and hunting | 4854 | School and employee bus transportation | 6221 | General medical and surgical hospitals |
22 | Utilities | 4855 | Charter bus industry | 6222 | Psychiatric and substance abuse hospitals |
23 | Construction | 4859 | Other transit and ground passenger transportation | 6223 | Specialty (except psychiatric and substance abuse) hospitals |
31-33 | Manufacturing | 4871 | Scenic and sightseeing transportation, land | 6231 | Nursing care facilities |
42 | Wholesale trade | 4881 | Support activities for air transportation | 6232 | Residential mental retardation, mental health and substance abuse facilities |
4413 | Automotive parts, accessories, and tire stores | 4882 | Support activities for rail transportation | 6233 | Community care facilities for the elderly |
4421 | Furniture stores | 4883 | Support activities for water transportation | 6239 | Other residential care facilities |
4422 | Home furnishings stores | 4884 | Support activities for road transportation | 6242 | Community food and housing, and emergency and other relief services |
4441 | Building material and supplies dealers | 4889 | Other support activities for transportation | 6243 | Vocational rehabilitation services |
4442 | Lawn and garden equipment and supplies stores | 4911 | Postal service | 7111 | Performing arts companies |
4451 | Grocery stores | 4921 | Couriers and express delivery services | 7112 | Spectator sports |
4452 | Specialty food stores | 4922 | Local messengers and local delivery | 7121 | Museums, historical sites, and similar institutions |
4521 | Department stores | 4931 | Warehousing and storage | 7131 | Amusement parks and arcades |
4529 | Other general merchandise stores | 5152 | Cable and other subscription programming | 7132 | Gambling industries |
4533 | Used merchandise stores | 5311 | Lessors of real estate | 7211 | Traveler accommodation |
4542 | Vending machine operators | 5321 | Automotive equipment rental and leasing | 7212 | RV (recreational vehicle) parks and recreational camps |
4543 | Direct selling establishments | 5322 | Consumer goods rental | 7213 | Rooming and boarding houses |
4811 | Scheduled air transportation | 5323 | General rental centers | 7223 | Special food services |
4841 | General freight trucking | 5617 | Services to buildings and dwellings | 8113 | Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance |
4842 | Specialized freight trucking | 5621 | Waste collection | 8123 | Dry-cleaning and laundry services |
4851 | Urban transit systems | 5622 | Waste treatment and disposal | ||
4852 | Interurban and rural bus transportation | 5629 | Remediation and other waste management services | ||
4853 | Taxi and limousine service | 6219 | Other ambulatory health care services |
How do you submit OSHA records?
- Manually enter data into a web form directly to the site.
- Upload a CSV file to process single or multiple establishments at the same time.
- Transmit data electronically via an API (application processing interface).
Additional resources offered by k.p.d. insurance:
k.p.d. insurance can help keep you compliant, with our value-added client tools and resources. With k.p.d’s Risk Management Center, provided free to our clients; you can record incidents and near misses, such as injury and illnesses, find training shorts for employees, automatically generate all OSHA required logs, and find relevant webinars and resources to assist you with your OSHA reporting requierments.
For more information, or to sign up today, contact our client services coordinator:
Madison Couey
541-741-0550